Company: Lefferts

Location: Miami Florida

Job Type: Full Time

Schedule: Monday – Friday: 8:30am – 5:30pm

At Lefferts, you will provide essential support to our office and executives, ensuring their schedules run smoothly and efficiently. This role is ideal for a highly organized individual who can handle a variety of tasks and thrives in a dynamic environment. As the first point of contact for visitors and clients, this role will be a Front Desk Administrator

Responsibilities

• Welcome guests and visitors in a warm and professional manner
• Answer phone calls, screen and direct calls to the appropriate individuals
• Respond to and effectively handle inquiries and provide accurate information
• Schedule and confirm appointments and meetings for various departments
• Maintain a professional, business-like atmosphere in the reception area, and present an image representing the company’s best interest.
• Office management duties; ordering supplies, calendar management, and other basic duties
• General clerical duties including photocopying, fax and mailing, sorting & distributing mail/deliveries, maintaining supplies and UPS/FEDEX.
• Maintain a fully stocked and organized office, kitchen and bathroom
• Assist with event planning
• Resolve/escalate office maintenance issues
• Schedule equipment building repairs as may be requested with proper approval (copy machines, laser printers, etc) to ensure prompt actions.
• Prepare documents in MS Word, Excel, PowerPoint, and other programs
• Submit credit card expense reports, invoices and orders when necessary
• Handle administrative requests and queries from leadership and project managers
• Maintain conference rooms for meetings and assist with catering requests
• Offer all meetings beverage service (water, coffee and tea)
• Prepare fruit platters for executive visits
• Schedule and coordinate meetings, appointments, internal and external events and travel arrangements, if needed for executives
• Detail-oriented and proactive in anticipating needs.
• Handle office errands such as bring packages to satellite offices.
• This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing.

Skills

• Bachelor’s degree is preferred
• Previous experience in a receptionist or customer service role is preferred
• Real estate experience and knowledge of real estate terminology is a plus
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to handle sensitive information with discretion and confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multi-task and prioritize responsibilities effectively
• Professional and polished
• Valid drivers license and car
• Spanish-speaking a plus, but not required

Benefits

• Competitive salary based on experience.
• Paid time off, including vacation and holidays.
• Opportunities for professional development and career growth within the company.
• Dynamic work environment in Miami, offering cultural diversity and exciting lifestyle opportunities.